Once you have all your policies defined, you will need a few documents in place. These documents will help you set procedures for applications and approvals, record information on telecommuters and equipment etc.
Firstly, you can use the Employee Telecommuting Request Form Template to draw up your own form. This is the form every employee must use when seeking permission to telecommute, in which she or he must list personal details, telecommuting frequency (full-time or occasional), facilities available at the site, and most importantly, the reasons why the employee needs the privilege. The form would also include space for approver’s comments.
Secondly, you need to create a standardized record of each telecommuting employee, listing her or his personal details, and the infrastructure set up for the telecommuting. For reference, we have included a Telecommuter Information Sheet Template.
Thirdly, and much importantly, you must have an Emergency Information Sheet. This is the document that tells the telecommuter whom to contact in case anything untoward happens. It is also useful for the helpdesk and technical assistance staff to know the equipment serial numbers when help is required. Do refer to the Emergency Information Sheet Template when preparing yours.
